Job Description: Office Administrative Assistant
Group I: Non-Exempt Employee, Hourly Pay, Full-Time Wage Range: $20-$25
Class A: Office Staff
Reports To: Contracts Manager
Reporting Positions: None
Job Objective:
The Administrative Assistant facilitates the efficient operation of the assigned department, and the organization, by performing a variety of advanced clerical and administrative tasks.
Office Administrative Assistant Responsibilities:
Duties are varied and include but are not limited to:
Assist with the preparation of regularly scheduled reports & contracts
Provide general support to internal and external clients
Coordinate with trainers, schedule training classes, prepare training materials for our apprenticeship program
Respond to emails and phone calls for information
Assist with the coordination and planning of corporate events and activities
Assist with marketing, including newsletter
Prepare internal and external communications for dissemination
Perform research on new external clients, products, and services as needed
Requirements and Skills:
High School diploma or equivalent required
Experience as an office assistant or similar administrative role is desirable
Working knowledge of business, accounting, and marketing
Proficiency in Office 365 with emphasis on Excel, Word and Teams
Experience in writing Excel macros and/or VBA code is a plus
Experience with graphics software, document formatting, social media posts
Time management skills and ability to prioritize work
Attention to detail, creativity, and problem-solving skills
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Ability to work independently
Strong business ethics and integrity
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
#hc117087
Whatsapp
