Title Clerk/Administrative Assistant

Summary Compiles and maintains records of business transactions and supports office activities of establishment by performing the following duties.
Essential Duties and Responsibilities include the following.
Other duties may be assigned.
Records orders for incoming & outgoing Canadian and US vehicle Titles in excel spreadsheet.
Gather all documents necessary to prepare and process vehicle title applications.
Generate tracking reports for Titles and customers.
Generate invoicing reports for Titling Service and deliver to Accounting.
Troubleshoot and problem resolution specific to titles, odometer discrepancies, etc.
Prepares outgoing mail/shipments relative to vehicles Title processing.
Assist Accounting Department as needed.
Operates computer terminal to input and retrieve data.
Operates office machines such as photocopier/fax machines.
Opens and routes incoming mail, as needed.
Prepares outgoing mail as needed.
Greets and assists customers as needed.
Files all completed work, reports, and documents daily.
Maintain time and production records.
Professional casual dress for the position is a minimum requirement in this company.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The ideal candidate will demonstrate attention to detail, excellent time management skills, taking ownership of job responsibilities, the ability to multi-task, and maintain a high level of confidentiality.
Excellent communication and customer service skills and an aptitude to work well with all departments is critical in this position.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience High School diploma and business office experience and/or training.
Knowledge of basic accounting principles is a plus.
Language Skills Ability to read and interpret maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively to customers and employees of the organization.
Must be proficient in the English language.
Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills To perform this job successfully, an individual should possess the ability to learn & access multiple database systems; be proficient in Microsoft Office Suite and Cloud based systems such as Google Docs.
Knowledgeable in QuickBooks software is a plus.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell.
The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to fumes or airborne particles and outside weather conditions.
The noise level in the work environment is usually moderate.
Job Type: Full-time Pay: $18.
00 - $20.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee discount * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Education: * High school or equivalent (Preferred) Experience: * Microsoft Office: 1 year (Preferred) * Customer Service: 1 year (Preferred) Work Location: In person